🏢🛠️🧼 INTEGRATED MAINTENANCE PLAN FOR OFFTUBE
1. OBJECTIVE 🎯
The main goal of this plan is to keep Offtube’s facilities and technological equipment—used for offline content storage services—in perfect working condition. It ensures that the virtual server and physical devices (router and switch) operate optimally while maintaining a clean and safe environment for employees.
2. AREAS OF ACTION 📍
Offices and Common Rooms
Surface maintenance: Daily cleaning of desks, chairs, and furniture.
Dust and stain control: Especially in work and meeting areas.
IT Equipment and Servers
Maintenance of physical and virtual servers: Internal cleaning, updates, security checks, and performance optimization.
Disinfection of IT equipment (keyboards, mice, screens): Removal of dust and bacteria using specialized products.
Router and Switch
Internal network maintenance: External cleaning and monthly inspection of the PC acting as router to ensure a stable and secure connection.
Cable and connection check: Cleaning and verifying network cables connected to the switch to prevent failures.
Network analysis: Monitoring traffic and virtual server usage on the local network.
Bathrooms and Break Areas
Bathroom upkeep: Restocking supplies (soap, toilet paper, etc.) and full disinfection.
Cleaning of shared spaces: Areas like kitchens or lounges will be cleaned weekly.
Waste Management and Recycling ♻️
Waste separation and handling: Collection of paper, plastics, and other recyclable materials.
Cleaning of bins and disinfection of recycling areas.
3. CLEANING FREQUENCY ⏳
| Area | Daily ✅ | Weekly ✅ | Monthly ✅ | Quarterly ✅ | Yearly ✅ |
|---|---|---|---|---|---|
| Desks and surfaces | ✅ | ||||
| IT equipment (keyboards, screens) | ✅ | ||||
| Vacuuming and mopping | ✅ | ||||
| Interior windows | ✅ | ||||
| Bathrooms & supply restock | ✅ | ||||
| Ozone disinfection (shared areas) | ✅ | ||||
| Servers and racks (air cleaning) | ✅ | ||||
| Router and Switch maintenance | ✅ | ||||
| Exterior windows | ✅ | ||||
| Floor polishing and treatment | ✅ | ||||
| HVAC disinfection | ✅ |
4. TECHNOLOGICAL MAINTENANCE PLAN (VIRTUAL SERVER + ROUTER AND SWITCH) 💻🔧
Virtual Server Maintenance
VM updates: Ensure operating systems and apps are up to date.
Security checks: Review virtual server configurations to prevent breaches.
Storage control: Periodic VM cleanup to free space and prevent disk saturation.
Router Maintenance (physical equipment)
Network connection checks: Ensure stable connection between router and switch.
Cable inspections: Check all cables for damage.
Traffic analysis: Monitor data flow to identify anomalies affecting service.
Switch Maintenance (network device)
Physical cleaning: Port cleaning and connection checks to ensure dust-free operation.
Connection capacity verification: Ensure all devices connected to the switch are stable.
Internal network diagnostics: Monthly analysis to detect delays or bottlenecks.
5. TECHNOLOGICAL MAINTENANCE RATES & FREQUENCY 💻💵
| Service | Price per session | Frequency | Description |
|---|---|---|---|
| Virtual machine maintenance | €150/session | Monthly | Includes updates, security checks, and optimization. |
| Router and switch inspection | €100/session | Weekly | Includes cable review and traffic analysis. |
| IT equipment cleaning | €40/session | Weekly | Cleaning of workstations and peripherals. |
| Physical server cleaning (air) | €80/session | Monthly | Internal and external server cleaning. |
6. GENERAL SERVICE CONDITIONS 📋
The maintenance service will be provided by technicians specialized in networks and IT hygiene.
Minimum contract duration is 6 months, renewable.
All cleaning products used are eco-friendly and safe for electronic devices.
Services are adaptable to Offtube’s specific needs.
7. CONCLUSION ✅
With this integrated maintenance plan, Offtube can ensure not only a clean and safe work environment but also optimal performance of its IT and networking systems. Regular maintenance of virtual servers, router, and switch guarantees stable, secure connections, while cleaning of shared areas creates a healthy atmosphere for employees.
This plan is flexible and can be adapted to the company’s specific needs. If you have any questions or would like to adjust any service, we are here to help.